Letter to Ky legislator

Write a letter to one of your legislators. This could be to a state or federal senator or representative. Discuss a current health-related issue in the house or senate. Do not use a form letter from an organization. Submit (1) a copy of your letter and (2) the response that you get from the legislator.

Here are suggestions for writing your letter:

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Identify why you are writing: You want them to vote yes or no on a bill under consideration. You want them to introduce a bill or hold hearings on a topic…
Do some research. You will appear credible if you can speak confidently and accurately about an issue. If possible, you should find facts or statistics that you can cite in the letter. Remember to write down your sources, because you will want to list them in the letter. You should also know the name and number of the bill you are writing about. You want to use unbiased sources, such as government reports.
Format your document using block-style paragraphing. It will look more professional. Write the letter as you normally would, but don’t indent the new paragraphs. Instead, add a blank line between each paragraph. Set the font to 12-point size. Set the font to something readable, such as Times New Roman or Arial.
Insert the date. You should put the date in the upper left-hand corner. Write out the month, e.g., “October 24, 2020.”
Type your salutation. Move down two more lines and insert your salutation: “Dear Senator” is standard. You could also write “Dear Senator Collins.” Put a colon after the name.
Explain why you are writing. In the first paragraph, explicitly state why you are writing. You can also introduce yourself, especially if your job is related to why you are writing.
Support your opinion. In the second paragraph, explain why you want them to do what you are asking. Remember to maintain a professional tone and avoid displays of anger. Mention specifics, if possible. Avoid relying on arguments made in a form letter. For example, if you belong to a group that sends out a letter telling you what to say, make your own argument instead. You can use more than one paragraph to make your argument, if necessary. However, try to keep your letter to one page.
Add personal details. Another good idea is to explain how the issue will touch you personally. You don’t need a sob story. Instead, you need a few personal details that let him/her know how their vote will have real-world consequences.
Thank them for their time. In the final paragraph, you want to thank them for reading your letter and considering your viewpoint. Also, reiterate that the issue is important to you.
Include a signature block. You should type “Sincerely,” and then leave four lines of blank space. You will put your name, address, phone number, and email address in a block. Remember to sign in the blank space using a dark ink pen.
Revise your letter. Put your letter aside for a day or so and look at it with fresh eyes. Does your letter make sense? Have you said something in an unclear manner? If so, tinker with your sentences and paragraphs so that you are clearer. Also, revise to make the letter as brief as possible. People are very busy. You might be able to combine sentences or paragraphs. Cut any unnecessary words.
Edit the letter. Typos, missing words, and other errors will reduce your credibility. Read over the letter to find these errors before sending. You can edit your letter by doing the following:
Ask another person to read the letter to find mistakes.
Read the letter backwards. Start with the last sentence. Read it, then move to the sentence before it. This way, you’ll focus carefully on each sentence and find any errors.
Read the letter out loud. Our eyes tend to correct errors when we read silently to ourselves. By reading out loud, you might stumble over an error.
Send your letter.
It takes approximately 1 month for a letter to reach a senator’s office via U.S. Mail.
A fax will reach your senator’s office much more quickly than a mailed letter, and it may also feel more substantial than sending comments via their website.
Their websites provide webforms for you to fill in with your contact information, topic (often from a drop-down list), and comments. If you have already drafted a letter, copy the body of it and paste it into the “comments” block on the webform.
Read your response. Often, legislators won’t respond to letters. However, when they do, they send standardized responses. Don’t be offended. Check if they voted how you wanted. If they did, thank them by sending a quick comment via their webpage. Senators usually receive lots of negative mail, so they’ll appreciate the positivity
Reference

wikiHow to do anything… (2019, June 11). How to write a letter to your United States Senator. https://www.wikihow.com/Write-a-Letter-to-Your-United-States-Senator

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